Provides higher-level administrative, analytical, financial, reporting, and project support to the Transportation Officer and Transportation Branch Manager. Uses Maximo, SharePoint, IRIS, and other approved systems to prepare management reports, reconcile financial activity, administer document controls, and track branch deliverables. This position does not perform operational vehicle maintenance or repair coordination, or other work reserved for bargaining-unit positions under the applicable collective bargaining agreement or established past practice.
Duties and Responsibilities
* Prepare branch-level fleet performance dashboards, trend analyses, and management summaries for the Transportation Officer and Transportation Branch Manager* Reconcile fleet-related Voyager billing statements, research discrepancies, and coordinate administrative corrections with Finance and authorized cardholders* Analyze transportation operating data to identify utilization trends, financial variances, service patterns, and opportunities for administrative improvement* Coordinate administrative communications with Code fleet representatives and customers regarding reports, account information, and documentation requirements* Generate management reports from Maximo and other approved systems, conduct data-quality reviews, and refer operational corrections to management or the responsible bargaining-unit employee* Maintain Transportation Branch SharePoint sites, administrative repositories, correspondence logs, and records in accordance with the Branch File Plan and agency requirements* Reconcile fleet inventory reports, document variances, and provide findings to the Transportation Officer without performing operational vehicle-control activities* Compile administrative documentation requested by management for procurement planning and budget analysis without establishing maintenance-provider purchase orders or coordinating repair services* Prepare and distribute monthly fuel-consumption reports and analyze exceptions or unusual trends for management review* Maintain vendor invoice logs, verify administrative completeness and coding, monitor payment status, and route invoices through approved financial workflows* Administer Voyager account controls, including PIN assignments, credit-limit documentation, and decline resolution, within delegated authority* Track contract deliverables and provide project and administrative support, provided the work is not reserved for bargaining-unit positions under the applicable collective bargaining agreement or established past practice
Equal Employment Opportunity StatementTRAX is committed to an inclusive and diverse workplace that values and supports contributions of all individuals. TRAX is an equal opportunity employer of minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, familial status, pregnancy, ancestry, national origin, handicap, gender identity or expression, protected genetic information, disability status, protected veteran status, or any other characteristic protected by law.=====Rate of Pay/BenefitsHourly Rate: $31.25-$36.06Benefits Information
Our company offers a generous benefits package including 2 weeks’ vacation, 56 hours of sick leave, and 11 paid holidays. This position is eligible for health, vision, and dental care with options for employee only, employee plus one, employee and children, and family coverage. As well as company provided Short-Term Disability, AD&D, Life Insurance, and an Employee Assistance Program. Other optional benefits include retirement plans through a 401(k) and Roth IRA, Dependent Care FSA, Healthcare FSA, HSA Accounts (only for applicable high deductible plans), Long-Term Disability, Critical Illness Insurance, Hospital Insurance, Accident Insurance, Identity Theft Insurance, and Legal Insurance.
