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Buyer II
Job Code:2022:0403-013
Location:Greenbelt, MD
FT/PT Status:Full Time
Business Sector:Supply Chain Management

Job Description

Position Purpose

Under limited direction, perform a wide variety of procurements from simple office supplies to difficult and complex electronic parts procurements.  Procure services, supplies, and equipment in accordance with established policies and regulations. Works under the general supervision and the technical direction of the Team Lead and Purchasing Manager. Functional responsibilities include: procuring supplies or services through use of negotiation techniques, reviewing requisitions to determine that proper specifications or purchase descriptions are included in solicitation documents, and evaluating bids or proposals for compliance with FAR, NASA regulations, and the TRAX Purchasing Manual. Procurement obligation authority limited to $100,000.


Duties and Responsibilities

*  Procures required materials and services inclusive of a variety of highly specialized electronic components and supplies, obtaining the quantity, quality, and prices that are most favorable to NASA. Contract types include Firm Fixed Price, Time and Material, Labor Hour, and Cost-Reimbursable.  


*  Solicits quotations from vendors, using catalogs, price lists, direct telephone contacts, and written data, to ensure that the offer meets specifications and is favorably priced.


*  Initiates bid/quote process for services, supplies and equipment; consults with users and outside consultants to develop specifications;  prepares bid documents and oversees the bid process; performs bid analysis and makes recommendations regarding purchases.  


*  Obtains written sole source justification from the requestor, as required.


*  Complies with the procedures in the TRAX Purchasing Manual, Federal Acquisition Regulations (FAR), Uniform Commercial Code (UCC) and contracting principles; laws, regulations, policies and procedures governing contractor acquisition for a federal agency.


*  Provides guidance relating to policies, priorities, and procedures to lower level buyers and vendors when requested.


*  Completes actions under limited direction or independently and makes recommendations based on nature of assignment, experience and judgment. Keeps the Team Lead apprised of all actions and workload.


*  Practices personal integrity and fairness with suppliers at all times.


*  Monitors procurement records to identify purchase orders that should be closed based on receiving paperwork and updates current status in the ERP system. 


*  Performs clerical and other tasks required to maintain clean, auditable purchase order files.   


*  As needed, contacts vendors to obtain information on the status of open purchase orders and advise Material Coordinators of latest status using strong written and verbal communication skills.  


*  Maintain accurate estimated delivery dates in the ERP system for all open POs.


*  Works with the Accounting Department to follow-up on vendor actions through delivery.


*  Performs other duties as assigned.


Required Skills and Qualifications

*  Bachelor's degree in business management, economics, accounting, finance, or related area, or equivalent combination of education and experience

*  3+ years of successful experience in procurement/acquisition/contracting experience with a firm/agency involved with purchases/contracting for government agencies

*  Intermediate knowledge of the Federal Acquisition Regulation (FAR), Uniform Commercial Code (UCC), and a working knowledge of contracting principles, laws regulations, policies, and procedures governing federal commercial acquisition.  

*  Experience with Cost-Reimbursable, Time and Material, Labor Hours, and Firm Fixed Price type procurements. 

*  Experience with Cost and Price analysis and purchases that are awarded on a competitive or noncompetitive basis.  

*  Experienced in purchasing in a Certified Purchasing System (CPS) environment.   

*  Experience with a large ERP supply and accounting systems. Intermediate skills in Excel are required. 

*  Excellent verbal and written communication skills

*  Highly developed analytical, critical thinking and problem-solving skills

*  Strong organizational skills and attention to detail is a top priority

*  Must share a commitment to maintaining a positive, collaborative work environment while simultaneously optimizing individual performance and contribution

*  Intermediate or advanced skills in Excel are required. Strong written and verbal communication skills are required.

Physical Demands and Working Conditions

*  The work of this position is performed in an environmentally controlled office environment

*  Must be capable of sitting and entering data on a computer keyboard for extended periods of time

*  Must be able to view computer monitor for extended periods of time

*  Reasonable accommodation can be made to enable people with disabilities to perform the duties and responsibilities


Other Job Information (if applicable)

TRAX is committed to an inclusive and diverse workplace that values and supports contributions of all individuals. TRAX is an equal opportunity employer of minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, familial status, pregnancy, ancestry, national origin, handicap, gender identity or expression, protected genetic information, disability status, protected veteran status, or any other characteristic protected by law.