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Contracts Administrator
Job Code:2022:0101-020
Location:Las Vegas, NV
FT/PT Status:Full Time
Business Sector:Corporate

Job Description

Position Purpose

The Contracts Administrator will play an integral role on the TRAX corporate team, providing contracts oversight and administration capability to the corporation. The successful candidate will apply their knowledge of federal government contract administration, Federal Acquisition Regulations (FAR) and other applicable regulations and Public Laws to administer contracts and subcontracts for a mid-sized business headquartered in Las Vegas NV. The ability to interact with federal government contract counterparts as well as the operations team and the sites will lead to success in this position. The Contract Administrator should also be able to monitor/track contract funding status, prepare spreadsheets, run reports, review and approve contract modifications, including Department of Labor Wage Determinations. Responsible for administering small to medium contracts (or subcontracts).


Duties and Responsibilities

* Responsible for various contractual and operational functions, including drafting letters, conducting data analysis, generating reports and driving operational actions to closure.
* Responsible for direct interface with members of the business operations team to ensure timely and accurate reporting of cost/funding status to the Government on a regular basis.
* Must be a decisive multi-tasker that can proactively track and work a wide-range of contract actions, to include development of a schedule and active monitoring of tasks.
* Creates, maintains, and updates program and contractual records to include awards, modifications, proposals, reports, etc.
* Understand and interpret contractual requirements to advise operational team on contractual issues.
* Establishes and implements contract reviews on a consistent basis to gauge progress of contracts.
* Ensures subcontractors effectively carry out the original terms and specifications of the contract as negotiated.
* Prepares written reports detailing the overall progress of contract fulfillment.
* Briefs executive management regarding contract reviews and any associated actions taken.
* May help to establish work policies and procedures.
* Performs other job-related duties as assigned.
* Procurement regulations knowledge a plus.


Required Skills and Qualifications

* Bachelor's degree in Business Administration, Finance, or related field, or equivalent work experience.
* 2-4 years of successful experience in Contract Administration.
* Exceptional communication skills (oral and written).
* Ability to navigate through a professional services or government contracting system.
* Strong organizational skills and attention to detail is a top priority.
* Experience with Deltek Costpoint is a plus.
* Must share a commitment to maintaining a positive, collaborative work environment while simultaneously optimizing individual performance and contribution.
* Experience with Government (FAR / DFAR) contracting: Fixed Price (FP), Time & Material (T&M), Cost Plus Award Fee (CPAF), Cost Plus Fixed Fee (CPFF), Level of Effort (LOE), Indefinite Delivery / Indefinite Quantity (IDIQ) and General Service Administration (GSA) type contracts.
* Must have the ability to make sound business judgments, handle multiple contractual activities with a short turn-around time, and work independently as well as part of a Team.
* Must be proficient with Microsoft Office Suite, especially Excel, Word, and Outlook.
* Must have excellent interpersonal skills to include well developed analytical, communication and presentation skills.
* Ability to lead the review and analysis of RFP's, prepare compliant and complete cost/price proposals, and represent TRAX’s interests during negotiations and contract administration.
* Ability to identify and mitigate contract risks as well as coordinate appropriate reviews in accordance with TRAX policy and procedures.
* Travel may be required.
* Has the capability to obtain a Top Secret Clearance, if needed.

Physical Demands and Working Conditions

* The work of this position is performed in an environmentally controlled office environment.
* Must be capable of sitting and entering data on a computer keyboard for extended periods of time.
* Must be able to view computer monitor for extended periods of time.
* Must be able to lift 25 pounds unassisted.
* Reasonable accommodations can be made to enable people with disabilities to perform the duties and responsibilities.

Terms of Employment and Eligibility Requirement

* Must be a U.S. Citizen.
* Must possess or be able to obtain a security clearance prior to employment and maintain security clearance for the duration of employment.
* Must possess a high school diploma or equivalent.
* Must possess a valid driver's license, without special restrictions.

At TRAX, the health and safety of our employees, our customers, is our top priority. We have implemented safety measures to prevent the spread of COVID-19 in facilities to which we operate. Vaccination requirements may vary by customer mandate, governmental facility and/ or national, state or local laws.  All employees are required to provide vaccination status and proof as applicable.

The lists above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel in this position.  TRAX International reserves the right to make changes to the job description whenever necessary.

Other Job Information (if applicable)

TRAX is committed to an inclusive and diverse workplace that values and supports contributions of all individuals.  TRAX is an equal opportunity employer of minorities, females, protected veterans, and individuals with disabilities.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, familial status, pregnancy, ancestry, national origin, handicap, gender identity or expression, protected genetic information, disability status, protected veteran status, or any other characteristic protected by law.